Aaron Lindberg – Blog

The Business of Hiring a Freelancer

By Julie Cortés

Just like other businesses, freelancers may present paperwork to ensure all parties are on the same page. This may include:

Estimate—The estimated cost may appear as a range and is often based upon how much time it might take to complete the project or how complex it is, and may include a 10% plus or minus leeway disclaimer. Typically, it will allow for a round or two of revisions.

Contract—Many freelancers use a legal and binding contract or agreement to help prevent possible conflicts. Some will not work without a signed copy upfront. Be sure to read the contents thoroughly and ensure that an authorized employee signs it. Items addressed may include:

* Project description
* Deposits, billing & payment terms
* Deadlines
* Cancellation or termination policies
* Default/legal expenses
* Indemnification

Invoice—Freelancers’ invoices are typically due within 30 days. If your company’s payment policy is longer, let them know upfront. Payment is expected when the bill is due, not when you get paid by your client. Charging late fees is standard practice, often 1.5% every 30 days past due.

There are other forms you may be presented with, such as those for copyrights, reuse and reproduction. But we’ll dive into those at a later date. Until next time …

Follow Julie Cortés and Aaron Lindberg on twitter @kccopydiva and @aaronlindberg